How to Remove or Delete an Email Account From Outlook

Outlook is a great email client, but sometimes you need to remove an old or unused email account. Maybe you’re switching providers, cleaning up your inbox, or just want to declutter Outlook. Whatever your reason, deleting an email account from Outlook is straightforward. Here’s how you do it—step by step.

Before You Start: What to Know

• Deleting an account from Outlook does NOT delete your actual email account or messages stored on the email server. It just removes the account from your Outlook app.
• Make sure you’ve backed up any important emails, contacts, or calendar events if you need them later.

Steps to Remove an Email Account in Outlook (Windows)

1. Open Outlook.
2. Click on File in the top-left corner.
3. Select Account Settings > Account Settings from the dropdown.
4. In the Email tab, select the account you want to remove.
5. Click Remove.
6. Outlook will warn you that it will delete offline cached content. Click Yes to confirm.

That’s it. The account disappears from Outlook, but the original email account with your provider (like Gmail or Yahoo) remains intact.

How to Remove an Email Account in Outlook (Mac)

1. Open Outlook.
2. Go to Tools > Accounts.
3. In the left pane, select the account you want to remove.
4. Click the minus (-) button at the bottom.
5. Confirm by clicking Delete.

Removing an Email Account in Outlook Web App (OWA/Outlook.com)

If you’re using Outlook.com or the Outlook web app, you can’t “delete” the account itself, but you can remove connected accounts:

1. Go to Outlook.com and sign in.
2. Click the Settings gear icon > View all Outlook settings.
3. Go to Mail > Sync email.
4. Under Connected accounts, select Remove for the account you want gone.
5. Confirm.

FAQs

Q: Will this delete my emails?
A: No, removing an account from Outlook won’t delete emails from the server. But local copies may be removed.

Q: Can I add the account again later?
A: Yes. You can always re-add the account if needed.

Final Thoughts

Removing an email account from Outlook is quick and painless once you know where to look. Stay organized and keep your email client clutter-free by only keeping the accounts you really use.

Need more help with Outlook? Leave your questions below or contact us!

Ready to take control of your inbox? Follow these steps and enjoy a cleaner Outlook experience.

Mark Vincent

Tech enthusiast and content creator passionate about making technology simple for everyone. I share practical tips, guides, and reviews on the latest in computers, software, and gadgets. Let’s explore the digital world together!