How to Convert Images to Editable Text in Microsoft Word

Converting images to editable text used to be complicated. Now, Microsoft Word makes it easy. If you have a picture of a document, receipt, or even handwritten notes, you can turn that image into text you can edit, copy, and format—all within Word.

Here’s how you can do it:

1. Use Word’s Built-In OCR Feature (Office 365 & Word 2019+)

OCR stands for Optical Character Recognition. This technology recognizes text inside images and turns it into editable content.

Step-by-Step Guide

Step 1: Open Microsoft Word

Start a new document or open an existing one.

Step 2: Insert the Image

• Click Insert > Pictures.
• Choose the image file from your computer and click Insert.

Step 3: Save the Document as PDF

• Go to File > Save As.
• Choose the location.
• Under ‘Save as type’, select PDF.
• Click Save.

Step 4: Open the PDF in Word

• Open Word and go to File > Open.
• Find and select the PDF you just created.
• Word will tell you it’s going to convert the PDF to an editable Word document. Click OK.

Step 5: Edit Your Text

The text from your image should now be editable. Double-check for errors—OCR isn’t perfect, especially with unclear images or handwriting.

2. Use OneNote for More Flexibility

Microsoft OneNote (which is free) has a handy OCR feature as well.

Step 1: Paste or insert your image into a OneNote page.

Step 2: Right-click on the image and choose Copy Text from Picture.

Step 3: Paste the copied text anywhere—in Word, an email, or another note.

Tips for Best Results

• Use clear, high-quality images. Blurry or skewed photos reduce accuracy.
• Stick to typed text when possible—handwriting works, but results vary.
• Review and proofread. OCR can miss words or mess up formatting.

Conclusion

You don’t need special software or tech skills to convert images to editable text. With Microsoft Word (and a little help from OneNote if needed), you can digitize documents, notes, and more in just a few steps.

Have questions or want more productivity tips? Leave a comment below!

Mark Vincent

Tech enthusiast and content creator passionate about making technology simple for everyone. I share practical tips, guides, and reviews on the latest in computers, software, and gadgets. Let’s explore the digital world together!