Display interactive logon messages for Windows PCs via GPO

If you manage Windows PCs in a business or school environment, you may want to display a message every time a user logs in. This can be used for legal notices, security warnings, or important updates. The good news: you can set this up easily using Group Policy (GPO). Here’s how.

Why Use Interactive Logon Messages?

• Legal compliance: Notify users of policies or monitoring.
• Security: Warn about authorized use and data protection.
• Communication: Remind users of scheduled maintenance or updates.

What Will the User See?

Before the user logs in, a message box will appear with your custom title and text. They must acknowledge the message before they can sign in.

Step-by-Step Guide: Setting Up Logon Messages via GPO

Prerequisite: You need administrative rights and access to Group Policy Management.

1. Open Group Policy Management Console

• Press Win + R, type gpmc.msc, and hit Enter.

2. Create or Edit a GPO

• Right-click on your target Organizational Unit (OU) or domain.
• Select Create a GPO in this domain, and Link it here (or edit an existing GPO).
• Name it something like “Logon Message Policy”.

3. Edit the GPO

• Right-click your GPO and select Edit.

4. Navigate to the Policy Settings

Go to:
Computer Configuration → Policies → Windows Settings → Security Settings → Local Policies → Security Options

5. Set the Message Title

• Find Interactive logon: Message title for users attempting to log on.
• Double-click it and enter your title (e.g., “Warning”, “Company Policy”).

6. Set the Message Text

• Find Interactive logon: Message text for users attempting to log on.
• Double-click and enter your message.
  Example:
  This computer system is for authorized use only. Unauthorized access or use is prohibited and may be monitored.

7. Apply and Close

• Click OK on both settings.
• Close the Group Policy Editor.

8. Update Group Policy on Target Machines

• You can wait for the next policy refresh, or run gpupdate /force on target PCs for immediate effect.

Tips for Effective Logon Messages

• Be concise. Users must read and acknowledge this every time they log in.
• Avoid legal jargon unless required.
• Update messages as needed. You can change the message any time via GPO.

Final Thoughts

Setting up interactive logon messages is a simple but effective way to communicate with users and enforce policies on your Windows PCs. If you ever need to change the text, just update the GPO and the change will roll out automatically.

Have questions or want to see more Windows admin tips? Drop a comment below!

Mark Vincent

Tech enthusiast and content creator passionate about making technology simple for everyone. I share practical tips, guides, and reviews on the latest in computers, software, and gadgets. Let’s explore the digital world together!