How to add a Zoom call to a Google Calendar event

If you use Zoom for meetings and Google Calendar to manage your schedule, linking the two saves time and keeps things organized. Once connected, you can add Zoom links directly to your calendar events with just a click — no more copying and pasting invite links.

Here’s how to add a Zoom call to a Google Calendar event step by step.

🔗 Step 1: Install the Zoom for Google Workspace Add-on

Before you can add Zoom meetings to calendar events, you’ll need to install the official Zoom add-on.

1. Go to the Google Workspace Marketplace:
   👉 Zoom for Google Workspace
2. Click Install and follow the prompts
3. Sign in with your Google account and grant permissions
4. Log in to Zoom when prompted to connect your account

Once installed, Zoom will appear in your Calendar’s side panel.

🗓 Step 2: Create or Edit a Google Calendar Event

1. Go to Google Calendar
2. Click “+ Create” or select an existing event
3. Fill in your meeting details: date, time, title, guests, etc.

🎥 Step 3: Add Zoom Meeting to the Event

1. Click “Add conferencing”
2. Select “Zoom Meeting” from the dropdown
   (If you only see Google Meet, Zoom may not be connected — click the Zoom icon in the right-side panel to log in again)
3. Once selected, Zoom will generate a unique meeting link and add it to your event

You’ll see the Zoom meeting info (link, meeting ID, passcode) added to the event description.

✅ Step 4: Save and Send Invites

1. Click “Save”
2. Choose “Send” to notify guests and share the Zoom link with them automatically

That’s it — your invitees now have the Zoom call link right in the calendar event.

🔄 Need to Update the Zoom Call?

• Just edit the event and click the Zoom add-on icon
• You can regenerate the Zoom link, update meeting settings, or remove it

Zoom will sync changes automatically.

🧠 Pro Tips

• If you’re using a work Google account, your admin may need to enable the Zoom add-on first
• You can also schedule Zoom meetings directly from Gmail or Google Docs with the same add-on
• Enable Zoom waiting rooms or passcodes for extra security

Final Thoughts

Adding a Zoom call to your Google Calendar event is a one-time setup that saves time every day. Once it’s connected, scheduling meetings becomes a simple one-click process — no links to copy, no emails to dig through.

If you’re serious about remote work or online collaboration, this integration is a must.