How to Insert Videos in a Microsoft Word Document

Adding videos to your Microsoft Word document can bring your content to life. Whether you’re working on a report, a tutorial, or a proposal, embedding a video can help explain ideas better and keep your audience engaged.

Here’s a step-by-step guide to inserting videos directly into a Word document.

Option 1: Insert an Online Video

This is the easiest way to add a video if it’s already hosted on a platform like YouTube or Vimeo.

Steps:

1. Open your Word document.
2. Click where you want the video to appear.
3. Go to the Insert tab on the ribbon.
4. Click Online Video.
5. Paste the video’s embed code or URL (YouTube links usually work well).
6. Press Enter or click Insert.

Note: You’ll need an internet connection to view or play the video inside the document. Also, some older versions of Word may not support this feature.

Option 2: Insert a Video File from Your Computer

If you have a video saved on your computer, you can embed it directly into the document. Just know that this will increase the file size significantly.

Steps:

1. Click where you want the video in your document.
2. Go to the Insert tab.
3. Click Object (usually under the “Text” section).
4. In the dialog box, click the Create from File tab.
5. Click Browse, then select your video file.
6. Check Link to file if you want the video to be linked instead of fully embedded.
7. Click OK.

You’ll see an icon or media player appear in the document. Double-clicking it will play the video.

Tips for Best Results

• Keep file size in mind. Embedding large videos can make your document slow or hard to share.
• Stick with common formats. Word works best with formats like MP4, WMV, and AVI.
• Test playback. Before sending the document to someone else, test the video on another device to make sure it works.

Final Thoughts

Inserting videos into Word is a great way to boost engagement and add depth to your content. Whether you’re showcasing a demo, a lecture, or a promotional clip, following the steps above will help you do it cleanly and effectively.

Need more Word tips? Stick around—more how-to guides are on the way.

Mark Vincent

Tech enthusiast and content creator passionate about making technology simple for everyone. I share practical tips, guides, and reviews on the latest in computers, software, and gadgets. Let’s explore the digital world together!