How to Sign Doc­u­ments in Microsoft Teams

Microsoft Teams has become a central hub for collaboration, but did you know you can sign documents directly within the app? Whether you’re approving a contract, signing off on HR forms, or completing client agreements, you don’t need to jump between apps anymore.

Here’s how to sign documents in Microsoft Teams, quickly and securely.

Option 1: Use Adobe Acrobat Sign or DocuSign in Teams

Microsoft Teams integrates with popular e-signature tools like Adobe Acrobat Sign and DocuSign. If your organization already uses one of these, you’re in luck. Here’s how to use them:

Step 1: Add the E-Sign App to Teams

• In Microsoft Teams, go to the Apps section on the left sidebar.
• Search for Adobe Acrobat Sign or DocuSign.
• Click Add to install the app into Teams.

Step 2: Log In and Connect Your Account

• Open the app inside Teams and sign in with your Adobe or DocuSign credentials.
• You may need admin approval if it’s your first time using it.

Step 3: Upload and Send a Document for Signature

• From within the app, click Start a new agreement or Send for signature.
• Upload your file and fill in the recipients’ email addresses.
• Add signature fields if needed, and send it.

Step 4: Track and Sign Inside Teams

• You and your recipients will get notifications in Teams when it’s time to sign.
• Open the document, review, and sign directly within Teams—no downloads needed.

Option 2: Sign Manually with a PDF Editor and Share in Teams

If you don’t have access to an e-signature app, here’s a workaround:

Step 1: Download the Document

• Open the file shared in Teams.
• Click the Download button to save it to your computer.

Step 2: Use a PDF Editor to Sign

• Open the PDF in Microsoft Edge, Adobe Acrobat, or another editor.
• Use the Draw or Fill & Sign tools to add your signature.
• Save the document.

Step 3: Re-Upload to Teams

• Go back to the Teams chat or channel where the document was shared.
• Upload the signed version and notify the team it’s complete.

Tips for Smoother Signing

• Use OneDrive integration: If documents are stored in OneDrive or SharePoint, you can sign and share without leaving Teams.
• Get approval workflows: Use the Approvals app in Teams to track who has signed or approved a document.
• Mobile signing: These steps also work on the Teams mobile app if you’re signing on the go.

Final Thoughts

Signing documents in Microsoft Teams is easier than ever thanks to built-in integrations and third-party tools. Whether you’re using an official e-signature app or handling it manually, Teams keeps everything in one place—no more email threads or file confusion.

If your team hasn’t set up document signing yet, now’s a good time to streamline the process.

Want help setting this up or have questions about digital signatures in Teams? Drop them in the comments below.

Mark Vincent

Tech enthusiast and content creator passionate about making technology simple for everyone. I share practical tips, guides, and reviews on the latest in computers, software, and gadgets. Let’s explore the digital world together!